Food Administration Assistant- Beckworth Emporium

We're looking for an organised and proactive Food Administration Assistant to join our Food Operations Team.

This is a key administrative role providing day-to-day support. Working closely with the wider team, you'll ensure supplier, product, costing and range information is accurate, up to date and maintained to a high standard.

This is an excellent opportunity for someone who enjoys organisation, administration and working with commercial information, with genuine opportunities to develop within the business as the Food Operations team continues to grow.

Location: Beckworth Emporium

Hours: Part time, 20-24 hours per week

The Role

As Food Administration Assistant, you'll provide essential administrative support across the Food Operations team.

You'll spend much of your time maintaining supplier information, supporting product setup, updating costings and assisting with supplier onboarding. You'll also help coordinate product information, seasonal ranges and supplier administration, ensuring everything is accurately recorded and projects run smoothly from start to finish.

This is a busy role where attention to detail and organisation are essential.

Key Responsibilities

• Maintain and update costings for Local and Group suppliers, ensuring changes are communicated to RST for action.
• Maintain Supplier Term Sheets for Local suppliers and complete documentation for new suppliers.
• Support the introduction and onboarding of new Local suppliers, working with stores, suppliers and the Food Operations team.
• Gather product images, pricing and commercial information for new supplier and range presentations.
• Support product coding, Vector cost sheets and new product setup.
• Maintain accurate product, supplier and range information across spreadsheets and internal systems.
• Coordinate supplier sampling within stores, including Local POS and launch activity.
• Prepare range sheets, presentations and information for seasonal ranges and promotions.
• Assist with general day-to-day administration and support across the Food Operations team.

Skills & Experience

• Previous experience within food retail is preferable, particularly within buying, administration, product or supplier support.
• Strong administration and organisational skills with excellent attention to detail.
• Confident using Microsoft Excel, including spreadsheets, formulas, sorting, filtering and working with data.
• Good knowledge of Microsoft Word, PowerPoint and Outlook.
• Comfortable working with product costings, pricing and commercial information.
• Confident learning and using internal systems such as Vector.
• Good written and verbal communication skills.
• Able to manage multiple tasks, priorities and deadlines.
• Proactive, accurate and able to work independently as well as part of a team.
• A genuine interest in food, products, suppliers and food retail.

Why Join Blue Diamond?

• Varied workload supporting a busy and growing Food Operations team.
• Opportunity to work closely with suppliers and support exciting food retail initiatives.
• Excellent career development opportunities within the UK's largest garden centre group.

If you're an organised administrator with excellent attention to detail and a passion for food retail, we'd love to hear from you