Retail Projects Administrator

Location: Centre based (with occasional travel to other Blue Diamond Garden Centres if required)

Hours: Full-time, Monday to Friday

The Opportunity

We're looking for an organised and proactive Retail Projects Administrator to join our Retail Support Team.

This is a key administrative role providing day-to-day support across a wide range of retail projects. Working closely with the wider team, you'll ensure projects remain organised, budgets are accurately monitored and all administrative processes are completed efficiently.

This is an excellent opportunity for someone who enjoys organisation, finance administration and project coordination, with genuine opportunities to develop into a broader project support role as the business continues to grow.

The Role

As Retail Projects Administrator, you'll provide essential administrative support across multiple retail development projects.

You'll spend much of your time managing tenders, purchase orders, invoices, budgets and project documentation, ensuring everything is accurately recorded and approved. You'll also support ordering, supplier administration and general project coordination, helping projects run smoothly from start to finish.

This is a busy role where attention to detail and organisation are essential.

Key Responsibilities

• Manage tenders, collate and analyse quotes.
• Raise purchase orders for retail development projects.
• Process supplier invoices and ensure all invoices receive the appropriate approvals.
• Match invoices and valuations against agreed budgets.
• Update and maintain project budget trackers.
• Log expenditure accurately on a monthly basis.
• Prepare Letters of Intent and other project documentation.
• Monitor email approvals and maintain accurate records of project decisions.
• Maintain project files and administrative records.
• Liaise with suppliers and internal departments regarding orders and documentation.
• Support the wider team with day-to-day administration.
• Assist with reporting and project tracking.
• Provide general administrative support across multiple ongoing projects.

About You

We're looking for someone who enjoys working with detail, is highly organised and can confidently manage multiple priorities.

You'll also have:

• Previous administration experience.
• Strong organisational skills and excellent attention to detail.
• Good numerical ability and confidence working with budgets and financial information.
• Excellent Microsoft Office skills, particularly Excel.
• Strong communication skills.
• The ability to manage several projects simultaneously.
• A proactive approach and willingness to support wherever needed.
• Experience working within retail, construction, property, facilities or project administration would be advantageous but isn't essential.

Why Join Blue Diamond?

• Monday to Friday, full-time role.
• Opportunity to support exciting retail development projects across the UK.
• Varied workload with excellent career progression opportunities.
• Be part of a growing team within the UK's largest garden centre group.